Executive Assistant
Ministry of Justice
Wellington City, NZ
3d ago

Executive Assistant to the General Manager Health, Safety and Security


  • Executive Assistant Role
  • Support the General Manager
  • Key role in the Health, Safety and Security team
  • Te āhuatunga a te tūranga / About the Role

    We are looking for an experienced Executive Assistant to join us and provide support to our General Manager Health, Safety and Security.

    You will report directly to the General Manager and play a key role as part of the Health, Safety and Security team.

    We're looking for a good operator here, someone who is organised, well connected, flexible and remains calm under pressure.

    In this role, you will :

  • Provide administrative and secretariat services including diary, meetings and travel management and accounts processing
  • Build and maintain effective relationships across the CDS group and with colleagues across the wider Ministry and justice sector
  • Be an effective team player, chipping in where required to support our collaborative team
  • In return you'll work as part of an awesome team and for a leader who truly cares for her people. You'll make great connections across the Ministry and with sector partners and gain exposure to large projects and events delivered out of the HSS team.

    Mō te tīma / About our Team

    Justice is the foundation of any democratic society. At Te Tāhū o te Ture - the Ministry of Justice, our team of over 4,000 people are committed to working together for a fair and safe Aotearoa.

    The Health, Safety and Security (HSS) rōpū (group) helps to ensure that our people, our customers, and those who work in our buildings, return home safely every day.

    We lead the development of HSS strategy and operational policy and is responsible for the design, development and deployment of programmes and initiatives that support and strengthen Te Tāhū o te Ture's HSS culture.

    Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve.

    It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work.

    We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.

    Join us and help our work to make te Tāhū o Te Ture a great place to be.

    He pūkenga tou / Skills and Experience

    To be successful in this role, you will have :

  • Relevant secretarial qualification or proven experience providing executive support to senior leaders in a medium to large-size organisation - experience in a large, complex operational business group would be an advantage
  • High degree of computer literacy and competency working with a wide range of computer-based secretarial, administrative and presentation applications.
  • Such as email software, MS Word, PowerPoint and Excel

  • Excellent attention to detail, time management, and planning skills
  • Strong written and verbal communication skills
  • Ability to multi-task and to stay calm under pressure
  • Knowledge of the Justice Sector would be an advantage, but is not essential
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