The Billings Coordinator contributes to a smooth running finance department and ensures that client billings are processed analysed and interpreted in a timely, efficient way with a positive attitude.
They know and adhere to deadlines and build relationships that aide the wider agencies to adhere to these guidelines & deadlines.
The role ensures that the brands reputation with suppliers, clients, and other group companies is maintained to a high standard.
They are a key tie from finance functions of the agency and Groupe into the agencies. Their ability to participate in agency culture and output whilst maintaining the control, integrity and confidentiality of the function is a key aspect of their role.
About Publicis Groupe
Publicis Groupe is a world leader in marketing, communication and digital business transformation. As a platform at the intersection of marketing and digital business transformation, driven through the alchemy of creativity and technology, Publicis Groupe is built on the Power of One.
Publicis Groupe offers its clients seamless access to the expertise of its 80,000+ talents across 100+ countries globally.
This role will sit within our Publicis Communications finance team who support Saatchi & Saatchi, Digitas and MSL.
What will you be doing?
Distribute, review, and process of your allocated client online Job Cost reports through to proforma reviews and invoicing to deadline.
Review any issues that may conflict to client’s contractual agreement. Review the revenue against the current forecast for your client.
Analyse the revenue of each client against forecast, ensuring the billings and revenue is recognised correctly.
Distribute invoices and statements to agreed timelines for clients or internal financial deadlines.
Create a harmonious and courteous working relationship with the Billing Co-ordinator at Re : sources Australia and ensure their set billing timelines are met.
Review the aged trial balance for your allocated clients every week.
Understanding the Accounts Payable process, and supporting Accounts Payable as and when required.
Insight & analysis of monthly revenue & variations to forecast.
Lead monthly client finance WIPs with your client teams.
Excellent communication skills. Must be able to confidently and accurately communicate information to and from agency team members.
Outstanding organisational abilities. Must be able to prioritise workload and meet deadlines both for your own specific tasks, and generally for the Finance Department’s output.
Cares about the last detail. Ensures that all information is accurately recorded and deadlines met.
Is a quick learner. Is able to quickly assimilate information, and learn from past experiences. Inquisitive and have a genuine interest in advertising and the impact of the Billings Co-ordinator role on various areas of the agency.
Proactive and able to work independently. Takes ownership of tasks as relevant (but also knows when to delegate responsibility upward).
Work and plays well with others. Knows how to get work through the agency whilst maintaining positive relationships with other departments / members of staff.
What we can offer you :
Be a part of the Publicis Groupe family one of the world’s most progressive and dynamic modern communications businesses enjoying all the perks that come with our network offering :
Work with a diverse team where we value all the benefits of harnessing differences for our people, our clients and our business
A committed Diversity and Inclusion and Belonging strategy driven through our Viva! Women , Égalité and Wholeself programs
Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year
A creative, fun and rewarding office environment backed up by our Publicis Liberté flexibility approach working your way, with us!
Access to employee benefits including wellness programmes, learning and development opportunities, network events
Confidential 24-hour support via our employee assistance programme.