Executive Assistant
Wellington, NZ
2d ago

About the opportunity

As part of our centralised EA team, you'll build positive and productive relationships with a wide range of geographically dispersed people, both internal and external.

You'll calmly balance a myriad of activities including (in order of work volume) :

  • calendar management - you'll be a master of anticipation, planning, and conflict resolution, but super flexible, customer centric and calm when operational imperatives require frequent rescheduling
  • arranging meetings across multiple offices using Microsoft Teams
  • email management, including scanning GMs emails (a clear Inbox is very unlikely!)
  • governance - keeping divisional reporting and business papers on track
  • financial management, including processing expenses and coding of invoices
  • coordinating travel nationwide.
  • To be successful, your CV, cover letter, and previous work history will demonstrate :

  • experience in a high volume, very busy EA or similar role supporting multiple senior stakeholders
  • knowledge of the Microsoft Office suite
  • ability to work at pace, anticipating stakeholders needs, and prioritising work
  • comfort with, and ability to manage complexity, ambiguity and competing objectives
  • well-developed and highly effective verbal and written communication skills
  • outstanding interpersonal skills to support, organise, prioritise, and manage expectations at all levels
  • Essentially, you'll love working with smart, busy people, and demonstrate energy, a pragmatic and positive demeanour, and role model our behaviours of collaboration, accountability, clarity, and delivery.

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