HR Administrator
Malaghan Institute of Medical Research
Wellington, New Zealand
6d ago


The Malaghan Institute is New Zealand’s leading independent health research organisation, with around 90 staff dedicated to finding cures for diseases using the body’s own immune system.

We have an opportunity for an ambitious HR Administrator / Coordinator to join our small HR team to work across a wide variety of administration and coordination tasks in a busy and challenging research environment.

This is a generalist role, so daily activities will vary. The ideal candidate will be skilled at prioritising and working across multiple workloads, and keen to take initiative to resolve issues and meet and work towards important deadlines.

This role will also include a Research Office component, which looks after the organisation’s grant applications, including funding contracts and online application grant portals.

Prior experience within the funding environment is not required but would be advantageous.


  • Organise new staff inductions, coordinating training and on-boarding for all new staff and students;
  • Work across the recruitment space, including generating and posting job ads, contacting candidates, setting up interviews, checking references, liaising with managers regarding applicants, and answering external requests and queries, recruit locally and overseas;
  • Respond to general HR administration queries and be responsive to employee questions or concerns;
  • Maintenance of HR database, ensuring data accuracy;
  • Notification and correspondence around contract variations and terminations;
  • Support visa applications and liaise with Immigration NZ where necessary and ensure proper employment documentation filing is up to date in the HRMIS;
  • Support the HR Manager across diverse and meaningful HR projects;
  • Help drive and support the Research Office function of the organisation, including assisting scientists to apply for grants, liaising with funding bodies, distributing funding contracts, and maintaining the grants database;
  • Thrive in an Admin / Support environment.

  • Previous experience in a busy administration role with 2-3 years of experience in an HR Administration position, or equivalent role;
  • An HR qualification;
  • Excellent verbal and written communication, prior experience building relationships with and influencing managers an advantage;
  • Confident generating employment documentation across a wide range of employment circumstances, including employment contracts and variations;
  • Excellent at prioritising across a busy workload and working to meet deadlines;
  • Confident working with and handling confidential material;
  • An efficient worker with a keen eye for finer details;
  • Willing to work across a wide platform of different coordination tasks, including the Research Office (training in the research office component will be provided);
  • Knowledge of Microsoft Office suite;
  • Interested in legislative HR changes and staying in the know;’
  • Ideally, familiar with a funding or research environment, but this is not required.
  • Benefits

    We are pleased to offer competitive benefits, including :

  • Room to grow as an HR professional, with the opportunity to support and engage with interesting on-going projects as part of the 2018 Strategy Review;
  • Exposure to a unique research environment working with highly ambitious and driven scientists and support staff;
  • A salary of $43,000 - $55,000 depending on experience, with annual performance reviews;
  • Training and development opportunities to encourage continued growth;
  • A supportive team culture;
  • Exciting opportunity for mentorship and to work closely alongside our Head of HR and Research Office across the HR and Research Office platforms.
  • If this sounds like the perfect role for you please apply directly through the link or through our Careers website. Applications will close on Friday 15 June 2018, but we will be conducting interviews throughout.

    Applicants must have the legal right to work in New Zealand.

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.

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