Project Administrator, International Development
Auckland, Auckland
16h ago
source : ExploreJobs

About the businessFCG ANZDEC is an international development consulting and project management company established in 1970 in New Zealand.

Since this date, we have been managing consulting projects globally, in more than 60 countries, primarily in the Asia-Pacific region.

Our core sectors span all areas of agriculture development and natural resources management, including water resources, coastal and marine resources, climate change adaptation, and disaster risk management.

FCG ANZDEC has a small but diverse in-house team and a large pool of international consultants who work together to design and implement projects for multilateral and bilateral development agencies (such as Asian Development Bank, World Bank, and New Zealand Aid Programme), governments from development countries, and other clients.

It is a member of the Finnish Consulting Group, one of the largest international development companies in Finland, with subsidiaries and offices across the world.

  • About the roleThis role supports the Company's project management department in the administration and implementation of international development projects;
  • as well as the Company's finance department in managing cashflow, invoicing and payments, and reporting to the executive management.

    In addition, the position will support the coordination and implementation of the Company's activities in the geographic regions of the Asia-

    Pacific. This includes interfacing with the Company's project offices as well as partners and contractors.The candidate will be expected to analyze and provide solutions to contractual issues, as well as communicate effectively with client's personnel, project managers, technical and finance staff, field offices, and subcontractors.

  • Main ResponsibilitiesYour daily responsibilities will include : - Prepare packages for contracts with contractors (including consulting companies, survey providers, field logistics providers, technical consultants and support staff for field offices) as well as contracts and contract variations with the clients;
  • Prepare cost estimates for contracts, contract variations, procurement, and any other request or change during the project life;
  • Ensure that procurement of products and services for international projects is done efficiently, on time, and according to the clients' procurement rules and guidelines : prepare procurement notices, manage and monitor procurement in the field, and prepare procurement reports for the clients;
  • Ensure that all claims and invoices from contractors and consultants are received on time, are correct and uploaded on the Company's online project management system;
  • Support project management and technical staff with the project start-up, implementation, and close-out activities, including preparation of contract briefing materials, instruction on field office procurement policies and procedures, required client approvals and audit file documentation;
  • Support establishment of the project field office in the country of operation (opening bank account, office administration and finance procedures establishment, and training the local staff);
  • Manage mobilization / demobilization of consultants to / from the field (provide required logistic, administration, and coordination support);
  • Establish and maintain databases for projects;- Prepare and regularly update project's budget and cashflow, and ensure that this and profit and loss feedback is regularly communicated to the project management team;
  • Create and maintain administration and finance project tracking sheets (cost-income and input-output);- Monitor project accounting and prepare monthly reports.
  • Skills and experienceQualifications : - 3-4 years of experience in contract administration in international development;-

    Minimum Bachelor's degree in relevant field, such as accounting, finance, and business;- A working knowledge of the contractual procedures of various international funding organizations including the World Bank and Asian Development Bank, as well as governments from South Asia, South-

  • East Asia, and the Pacific;- Relevant experience working in South Asia, South-East Asia, and the Pacific preferred;- Experience in providing training on contractual regulations, policies, and procedures preferred;
  • Proficiency in Microsoft Office applications;- Fluency in English.Personal Qualities : - Attention to detail and excellent problem solving skills, with the ability to identify and mitigate risk;
  • Demonstrated ability to work both independently and as a member of a team while handling multiple tasks and deadlines;-
  • Excellent written and organizational skills;- The ability to communicate effectively at all levels and to act with a substantial degree of independence within delegated limits;
  • The ability to manage a varied workload to achieve agreed deadlines without compromising quality or standards;- The ability to respond effectively to changing priorities;
  • Attention to detail and high level of accuracy.Job Type : Full-time
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