Senior Project Coordinator
Auckland, NZ
5d ago

Xero is a beautiful, easy-to-use platform that helps small businesses and their accounting and bookkeeping advisors grow and thrive.

At Xero, our purpose is to make life better for people in small business, their advisors, and communities around the world.

This purpose sits at the centre of everything we do. We support our people to do the best work of their lives so that they can help small businesses succeed through better tools, information and connections.

Because when they succeed they make a difference, and when millions of small businesses are making a difference, the world is a more beautiful place.

About the role The Senior Project Coordinator is responsible for working on one of Xero’s largest programmes of work, transforming our architecture and engineering to get us ready for our next stage of growth.

The size, importance and impact of this programme makes it the sort of opportunity that you only come across once or twice in your career.

The role includes working with multiple areas of the business to establish, improve and maintain project and resource management systems and tools, and to support the successful delivery of the Programme.

This includes assisting project and programme managers to create and maintain good project and programme management processes, toolsets and documents.

This role will ensure that project documentation is maintained and updated regularly, including the identification and resolution of project related risks, issues, actions and decisions.

What you'll do :

  • Assist the Project team to establish, implement and improve good project management and key documentation practices across the team
  • Prepare for and ensure smooth running of project meetings and reports, managing actions and following up with team members to ensure tasks are completed on time, risks and issues are actively managed, updated and documented
  • Assist in coordinating and tracking resources and activities to ensure delivery of projects, initiatives and work requests
  • Support the Programme team by providing general project support when required, this may include the setup and coordination of project meetings, workshops and events
  • Provide support and champion good project management practices and guidance on completing required project documentation
  • Shadow and support project managers to deliver successful outcomes for projects, including leading projects in their absence where appropriate
  • Maintain project and programme Confluence pages
  • Assist with any financial aspects of projects and programmes - this could include collating financial information, raising and receipting purchase orders and validating invoice information
  • What you’ll bring with you :

  • Exemplary attention to detail
  • Task-oriented and a completer-finisher ; working through tasks to completion
  • Excellent practical process management skills including documentation and continuous quality improvement disciplines
  • Ability to influence others by adapting approach to suit the individual in order to achieve the right outcomes
  • Has the ability to pragmatically balance competing demands, priorities, and drivers to achieve a great outcome
  • A logical problem solver
  • Proactive work style, pre-empting work and project tasks where possible
  • Strong communicator with the ability to communicate across all parts of the business
  • Ability to respond to a range of activities in a professional and responsive manner
  • Approaches tasks with enthusiasm and a can-do attitude
  • Tertiary or Project Qualification (such as PMP, CAPM, Prince2 or Agile PM) and / or appropriate industry experience
  • Experience working on large projects or programmes, and managing project risks, issues and actions
  • Experience delivering initiatives or BAU work from concept through to delivery
  • Can demonstrate the ability to quickly build effective working relationships with others at all levels of the organisation
  • Why you should become a Xero It’s a diverse and inclusive environment, with people who will respect, challenge, support and mentor you to do the best work of your life.

    We’re a place where innovation and change are not only encouraged but also celebrated. We value our people and want them to enjoy and take pride in their work.

    We’re very supportive of flexible working arrangements and offer a competitive remuneration package including shares and life insurance, in addition to your base salary.

    We have a culture we’re proud of. Whether you're after a workplace with a social vibe, or a workplace which understands your family is priority - Xero is all of that and more.

    Xero is a Rainbow Tick certified employer.Xero strongly encourages employees and contractors to be vaccinated against COVID-19 in order to work from a Xero office, or engage in any face-to-face Xero business.

    Please include a cover letter in your application, telling us why you’re a great fit for this position.

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