Program & Events Coordinator - Smart Seeds
AUCKLAND, New Zealand
22h ago

Job Description

Programme & Events Coordinator

We are looking for an enthusiastic, highly organised person to help co-ordinate the delivery of our Smart Seeds programme across Aoteoroa.

Smart Seeds () is a global innovation programme that provides a platform for emerging leaders to create solutions to complex infrastructure challenges.

Industry leaders identify challenges in key industries such as water, transport, urban planning and design, property and building, environment, agriculture, energy, then multi-disciplinary groups form teams to interrogate the challenges, generate ideas and pitch their best ideas at an exclusive Showcase Event.

Role Purpose

Reporting to the NZ Pacific Marketing Leader and working closely with the Programme Delivery Lead, the purpose of this role is to support the implementation of the Smart Seeds programme and the successful delivery of local events.

You will work closely with the Global Smart Seeds Community, Regional Leaders, Key Client Relationship Managers and GHD’s key clients.

Key Responsibilities

Community and Stakeholder Management

  • Assist the delivery of Smart Seeds programme by coordinating communication with program hosts, participants, clients, sponsors and mentors.
  • This includes : Managing communication to all stakeholders Fielding enquiries from the business and external stakeholders Ensure critical information is provided to all stakeholders in a timely manner

  • Support the Programme Manager to deliver all operational aspects of Smart Seeds
  • Collaborate with the marketing team to deliver internal and external communication material including collateral, social media, website articles, and internal GHD communications using internal comms channels (Teams, Yammer), email and Pardot (mail platform) as required
  • Coordinate communication to engage our alumni community
  • Manage feedback survey process
  • Virtual and On-Site Event Management

  • Plan and facilitate logistics for all events including venue booking and preparation, presentation material, catering, AV equipment and décor
  • Oversee client experience from conception through to post-event, managing on-site preparations and event breakdown
  • Manage and stay within the budget
  • Coordinate virtual workshops using MS Teams
  • The Team

    You will be working within a supportive and engaging environment where growth and personal development is encouraged every day.

    About you

    You are collaborative with a focus on delivering timely and professional service. Your confidence and ability to work with colleagues across all levels of the business will be exemplary, with communication being one of your strongest characteristics.

    You will need to have :

  • Excellent verbal and written communication skills
  • Strong interpersonal stakeholder management and relationship building skills
  • Experience in event co-ordination in a B2B professional services environment
  • Advanced skills in Microsoft Office
  • Experience using email platforms preferred; but training will be provided
  • Working knowledge of digital channels and social media platforms
  • 3+ years experience, ideally within the B2B or professional services sector
  • A can do' attitude with confidence and ability to get things done
  • Exceptional organisational skills with strong attention to detail and an ability to proactively manage multiple tasks to tight deadlines
  • If this sounds like you, and you have programme management experience working within a professional services or B2B environment and are looking for an opportunity to work with a friendly and supportive team, then we’d love to hear from you.

    What's in it for you :

  • Insurances paid for by GHD (life, trauma and income protection)
  • Up to 20 days extra leave with our holiday buy-back scheme
  • Daily interaction with high performing teams
  • Professional development and ongoing training
  • Competitive remuneration
  • Flexible working arrangements for work-life balance
  • Opportunities to learn from our industry experts and technical gurus across APAC and globally
  • A highly supportive and collaborative team environment
  • We will set you up for success with the latest hardware, tools and tech
  • This role is location agnostic across Auckland, Christchurch, Tauranga, Wellington and Hamilton.


    Click 'Apply’ to submit your CV.

    Ki GHD, ka ākina te kaimahi e mātou kia tutuki ōna ake moemoeā. Nā te mea, ko te kaha o te tangata te tuarā o te pakihi.

    Nā reira, he hiahia nō mātou ki te whiwhi kaimahi nō ngā ahurea tuakiri maha, nō whenua rerekē, tane mai, wahine mai.

    At GHD we encourage individual achievement and recognise the strength of a diverse workforce. GHD is committed to providing Equal Employment.

    Opportunities and invites applications from people of all nationalities, genders, and cultural backgrounds.


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