Executive Assistant
University of Otago
Dunedin, NZ
6d ago

Dunedin, OtagoExecutive Assistant1901427SHARED SERVICES DIVISIONCLIENT SERVICESWho we areWe are the Division of Shared Services, a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers.

About the roleYou will provide confidential and high-level secretarial and administrative support services, across a range of complex issues, to support a senior leader(s).

You will be working as part of the Shared Services team, flexibly providing administrative services across the University.

  • A strong customer service orientation and commitment to continuous improvement initiatives is critical to your success.Accountabilities include : being the point of contact for a senior leader(s), anticipating needs, and analysing and assessing requests in order to screen and prioritise urgent matters, troubleshooting and initiating action to facilitate resolution and problem solving;
  • drafting, preparing, coordinating and reviewing information, high-level communication and documents on a range of matters;
  • anddiary management, correspondence, meeting administration and organising travel arrangements.Your skills and experienceProven experience working in an administrative / secretarial role in a busy or complex environment.

    Experience working for a senior manager / executive in an environment where confidentiality, judgement and discretion are paramount would be advantageous.

    A passion for delivering exceptional service to customers.An ongoing commitment to positive outcomes for our students, staff and visitors and strong Microsoft Office skills.

    Due to the nature of the Shared Services Division, the range of tasks and responsibilities is broad and may require performing duties at different workplaces or locations across campus.

    Further detailsWe welcome applications from candidates for either full-time or part-time, permanent positions.ApplicationTo submit your application (including CV and cover letter) please click the apply button below.

    Applications quoting reference number 1901427 will close on Sunday, 7 July 2019.

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