Senior Executive Assistant, Allied Health Professionals
Ministry Of Health
Wellington, New Zealand
1d ago

Job Description

  • Executive support to the Chief Allied Health Professions Officer and wider Office of the Chief Clinical Officers
  • Use your exemplary support skills and make a direct contribution to New Zealand's health and wellbeing
  • The Office of the Chief Clinical Officers (OCCO) in the Ministry of Health has a role in protecting and looking after our organisation so we have great people, processes and provide transdisciplinary clinical and professional leadership and advice.

    This includes working at a systems level, as well as providing support to clinicians, programmes and projects across the Ministry.

    OCCO is looking for a Senior Executive Assistant to provide high quality, timely one-to-one executive support, including dealing with matters of a highly confidential and sensitive nature.

    This support will primarily be to the Chief Allied Health Professions Officer, but may also include the other Chief Clinical Officers and their teams.

    In particular, you will :

  • provide advanced diary management with a strong focus on forward planning and time management, ensuring the Chief Allied Health Professions Officer achieves his key priorities
  • manage his correspondence in a way that ensures he is investing his time on the right outcomes and deliverables
  • make sound decisions about what information is needed by whom for effective administration of the directorate
  • work closely and communicate regularly with the wider Office of the Chief Clinical Officers to provide a cohesive and smooth support network
  • partner and collaborate with the support team for other members of the Executive Leadership Team, providing support to other Deputy Director-Generals wherever possible
  • be a role model and mentor to the wider administration support in the Ministry.
  • In addition to your first class executive support skills and proven experience of supporting a senior leader, you will bring initiative, pragmatism and common sense to the role.

    You must be able to recognise and balance the Ministry's business needs while maintaining a manageable schedule for the Chief Allied Health Professions Officer and ensuring their day and week runs smoothly.

    To do this effectively, your people skills will be paramount. You'll be geniune, personable and approachable, able to build relationships and be eager to collaborate with the other EAs across the business to share your knowledge and skills.

    You'll have a genuine desire to help both your Chief and everyone else, and a flexible mind-set around how you can do that.

    The Ministry of Health is the kaitiaki of the health and disability system in New Zealand. We are responsible for providing active stewardship and leadership across the nations health and disability system.

    We ensure the system provides people with the highest levels of care, regardless of who they are or where they live.

    You will find a copy of the Position Description attached. For further information, contact recruitment at recruitment

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