Project Controls Coordinator (Underground)
McMillen Jacobs Associates
Auckland, AUK, NZL
2d ago

Responsibilities :

  • Supports basic project management duties such as scheduling meetings, meeting minutes, developing agendas, Power Point presentations, etc.
  • Assist PM with the coordination of project deliverables such as weekly / Monthly project reports, including project financial setup regular project monitoring, control, and reporting.
  • Assist with invoice preparation and resolve discrepancies.
  • Assist entering data in financial management systems (Deltek Vision).
  • Maintenance, control, and distribution of project documents to project team
  • Assist Project Team in the preparation of key documentation for submission to clients
  • Transmitting of all Design documents and keeping record of all incoming / outgoing documents.
  • Maintain document control systems and folder structures, including document registers.
  • QA checking of all documentation for correct numbering, revision control, status, format, title and legibility.
  • Ensure controlled documents are transmitted in accordance with project specific procedures.
  • Role can be located at project offices or company head office based on project requirements.
  • Qualifications :

  • 4+ years' experience
  • Bachelor's degree preferred
  • Strong communication and writing skills (fluent in English for both spoken and written).
  • Excellent interpersonal, coordination and teamwork skills.
  • Ability to work and self-learn autonomously with excellent multi-tasking skills.
  • Proficient in Microsoft Office (excel, word, powerpoint).
  • Experience using Vision, Project Wise or Aconex is advantageous
  • Australian Citizen or Permanent Resident.
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