Personal Assistant GM Agency Partnerships and Capability GCPO
The Department of Internal Affairs
Wellington, NZ
1d ago

Personal Assistant - GM Agency Partnerships and Capability GCPO

  • A range of flexible working options to meet your whānau and life commitments!
  • Opportunity to thrive in a fast paced and dynamic environment where the work you do truly impacts!
  • Join a supportive and inclusive team and workplace culture
  • About us :

    In a field where the pace of change is rapid, the Digital Public Service branch works with and through agencies to drive and deliver a customer-centred digital government.

    We are transforming the way we work to build on our knowledge and ultimately create an environment that responds quickly to meet the needs of a faster, agile and inclusive digital government service.

    Playing a key role in supporting the Government Chief Digital and the strategy for the Digital Public Service, we are looking for talent who can work collaboratively to leverage our people and technology, to improve and drive for a unified digital public service for all New Zealanders.

    About the role :

    Due to rapid growth within the branch we are now seeking an experienced and motivated Personal Assistant to support our GM Agency Partnerships and Capability GCPO.

    As an experienced PA you will slot in with ease as you take full control of a busy diary, schedule all meetings and ensure the GM is in the right place at the right time with everything needed to achieve results! You will work closely with the Executive Assistant to the DCE and the other PA’s in the Branch to provide a consistent service and support the Senior Leadership team.

    Key to your success will be your ability to maintain oversight of all internal and external updates by managing emails, creating business correspondence and minutes, undertaking governance and secretariat support along with ensuring things flow seamlessly.

    This role will require you to anticipate needs and be flexible to change your day at a moment’s notice as you respond to a range of events both big and small!

    To be successful in this role you will :

  • Have exemplary communication and interpersonal skills.
  • Be highly organised with strong planning and time management skills.
  • Be able to multi-task on a range of activities with impeccable attention to detail.
  • Have proven experience of administrative processes, systems and technology with a passion for providing excellent customer service.
  • Demonstrate advanced level of technical proficiency in the Microsoft Office suite of applications, specifically Word, Excel and PowerPoint.
  • Work well as part of a team and be comfortable using your initiative.
  • About you :

    This role will suit a highly energetic, sharp thinking and naturally skilled Personal Assistant who knows how to add value from day one.

    Working within a fast-paced environment, experience supporting a senior manager with the ability to be the 'pivot support' for the wider team will be a bonus here.

    You will need to demonstrate the ability to build relationships and gain trust swiftly with a broad range of stakeholders, both face to face and virtually so being confident across the range of MS office products coupled with excellent technical aptitude will ensure your success in this role.

    What we offer :

    We offer a collaborative and innovative culture where our people thrive to adhere to best practice while constantly challenging the status quo making each workday interesting.

  • We value work life balance, so a variety of flexible work options are available. We look for people who can positively contribute to fostering and cultivating an inclusive environment;
  • as well as demonstrating commitment to equality, diversity and inclusion of others.

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