Practice Manager - Professional Services
Bureau Limited
Auckland
2d ago
source : Recruitme

Bureau Limited Flexible work environment, Great hands-on management of the full office, An established boutique CA firm with a family-feel.

Practice Manager job description

The Practice Manager will organise and coordinate office administration and procedures, in order to ensure organisational effectiveness, efficiency and safety.

The Practice Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, office staff supervision and task delegation.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.

Well organised, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Key outcomes

  • Organise and schedule meetings and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Ensure that results are measured against standards, while making necessary changes along the way
  • Allocate tasks and assignments to subordinates and monitor their performance
  • Perform review and analysis of special projects and keep the management properly informed
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Coordinate office staff activities to ensure maximum efficiency
  • Coordinate orientation and training of new staff members
  • Design and implement filing systems
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Coordinate schedules, appointments and bookings
  • Developing checklists to be used on a weekly, monthly and annual basis
  • Coordinate customer inquiries and complaints
  • Manage internal staff relations
  • Maintain a safe and secure working environment
  • Coordinate with IT department on all office equipment
  • Contact Luke Thompson at Luke Bureau.co.nz for a full Job description.

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