Bureau Limited Flexible work environment, Great hands-on management of the full office, An established boutique CA firm with a family-feel.
Practice Manager job description
The Practice Manager will organise and coordinate office administration and procedures, in order to ensure organisational effectiveness, efficiency and safety.
The Practice Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, office staff supervision and task delegation.
Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
Well organised, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Organise and schedule meetings and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Ensure that results are measured against standards, while making necessary changes along the way
Allocate tasks and assignments to subordinates and monitor their performance
Perform review and analysis of special projects and keep the management properly informed
Responsible for developing standards and promoting activities that enhance operational procedures
Coordinate office staff activities to ensure maximum efficiency
Coordinate orientation and training of new staff members
Design and implement filing systems
Establish and monitor procedures for record keeping
Ensure security, integrity and confidentiality of data
Coordinate schedules, appointments and bookings
Developing checklists to be used on a weekly, monthly and annual basis
Coordinate customer inquiries and complaints
Manage internal staff relations
Maintain a safe and secure working environment
Coordinate with IT department on all office equipment
Contact Luke Thompson at Luke Bureau.co.nz for a full Job description.