About the role
The Principal Advisor, Official Correspondence will manage official correspondence regarding matters that impact our relationship with our Partnership Agencies.
This includes topics that are the subject of traditional media, social media and direct correspondence from our key external stakeholders.
The Principal Advisor, Official Correspondence is responsible for the process management of, and drafting responses for, official correspondence, ensuring the organisation provides accurate, timely and fit-for-purpose responses.
The Principal Advisor, Official Correspondence reports to the Chief Legal Advisor, and works closely with other managers including the Manger OIA, to ensure cross branch coordination of responses to official correspondence and ensure that the appropriate senior managers contribute to the process.
There will be people management of one role, the Coordinator, Official Correspondence.
Key accountabilities and deliverables
The job holder is responsible for delivering results in the following areas :
Overall oversight of significant Official Correspondence, including requests and responses, and media articles
Managing the Official Correspondence process used to generate responses
Management oversight of the Official Correspondence Coordinator role in OCE (0.5 FTE)
Working closely with the Chief Legal Advisor, senior management and the Manager OIA to ensure Fire and Emergency is in the best position to provide timely, accurate and fit-for-purpose responses to Official Correspondence
Identifying and commissioning internal Subject Matter Experts to assist in providing information to prepare responses, and in some cases to prepare draft responses
Drafting of responses to Official Correspondence.
Managing any required regular meetings to monitor Offiial Correspondence
Contributing as an expert advisor to National Managers and Deputy Chief Executives
Establishing credibility as a respected trusted advisor in your areas of expertise across the business
Building and maintaining effective and constructive relationships with all workforce representative groups
Assisting to develop the capability of Fire and Emergency to manage complex responses to Official Correspondence
Developing papers and reports that are expertly and concisely drafted to the required level
Contributing to the development of Fire and Emergency policies and processes where required
Supporting the branch of the Office of the Chief Executive for any reporting and business planning in relevant areas
Any other duties consistent with the position as may be required by the manager
To succeed in this role, you have the following skills / attributes :
Relevant tertiary education in relevant field requiring a high level of research, analytical and / or evaluative skills
Expert technical writing skills
Broad public sector experience working with senior managers
Understanding of, and practical experience in, relationship management with external stakeholders, including unions
Demonstrated ability to provide strategic advice at an executive level
Experienced contributing to the management of significant pieces of work within timeframes to a high standard
Strong influencing skills
Experience applying critical thinking and sound judgement to the development of options and provision of advice
Strong planning and organisational skills, including the ability to prioritise and deliver within a complex work environment with competing priorities
For more information about this role please email nhqjobs fireandemergency.nz