Principal Advisor Official Correspondence FTC 12 monthsat Fire and Emergency New Zealand
Fire and Emergency New Zealand
Wellington - Wairarapa, NZ
1m ago
source : New Zealand Government Jobs

About the role

The Principal Advisor, Official Correspondence will manage official correspondence regarding matters that impact our relationship with our Partnership Agencies.

This includes topics that are the subject of traditional media, social media and direct correspondence from our key external stakeholders.

The Principal Advisor, Official Correspondence is responsible for the process management of, and drafting responses for, official correspondence, ensuring the organisation provides accurate, timely and fit-for-purpose responses.

The Principal Advisor, Official Correspondence reports to the Chief Legal Advisor, and works closely with other managers including the Manger OIA, to ensure cross branch coordination of responses to official correspondence and ensure that the appropriate senior managers contribute to the process.

There will be people management of one role, the Coordinator, Official Correspondence.

Key accountabilities and deliverables

The job holder is responsible for delivering results in the following areas :

  • Overall oversight of significant Official Correspondence, including requests and responses, and media articles
  • Managing the Official Correspondence process used to generate responses
  • Management oversight of the Official Correspondence Coordinator role in OCE (0.5 FTE)

  • Working closely with the Chief Legal Advisor, senior management and the Manager OIA to ensure Fire and Emergency is in the best position to provide timely, accurate and fit-for-purpose responses to Official Correspondence
  • Identifying and commissioning internal Subject Matter Experts to assist in providing information to prepare responses, and in some cases to prepare draft responses
  • Drafting of responses to Official Correspondence.
  • Managing any required regular meetings to monitor Offiial Correspondence
  • Contributing as an expert advisor to National Managers and Deputy Chief Executives
  • Establishing credibility as a respected trusted advisor in your areas of expertise across the business
  • Building and maintaining effective and constructive relationships with all workforce representative groups
  • Assisting to develop the capability of Fire and Emergency to manage complex responses to Official Correspondence
  • Developing papers and reports that are expertly and concisely drafted to the required level
  • Contributing to the development of Fire and Emergency policies and processes where required
  • Supporting the branch of the Office of the Chief Executive for any reporting and business planning in relevant areas
  • Any other duties consistent with the position as may be required by the manager
  • About you

    To succeed in this role, you have the following skills / attributes :

    Essential :

  • Relevant tertiary education in relevant field requiring a high level of research, analytical and / or evaluative skills
  • Expert technical writing skills
  • Broad public sector experience working with senior managers
  • Understanding of, and practical experience in, relationship management with external stakeholders, including unions
  • Demonstrated ability to provide strategic advice at an executive level
  • Experienced contributing to the management of significant pieces of work within timeframes to a high standard
  • Strong influencing skills
  • Experience applying critical thinking and sound judgement to the development of options and provision of advice
  • Strong planning and organisational skills, including the ability to prioritise and deliver within a complex work environment with competing priorities
  • For more information about this role please email nhqjobs fireandemergency.nz

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