Functions Coordinator and Executive Assistant to the Executive Leadership Team
Marlborough District Council
Blenheim, NZ
1d ago

Marlborough District Council (a unitary authority) is seeking an experienced Functions Coordinator to organise civil events and provide support to the Executive Leadership Team.

You will be somebody who can anticipate needs, approach challenges with an open mind set and be able to liaise at all levels, with a broad range of key stakeholders.

The ability to juggle the competing demands of organising functions, the Executive Team, and at times be the support person for the Mayor and Chief Executive and Democratic Services Team is a must.

About the role

This is a challenging role which interacts with a broad range of people and organisations so excellent communication, prioritisation and organisation skills are essential.

Some functions are out of hours so flexibility is required. Minute taking experience, or a willingness to learn this skill, would also be an advantage.

This role is a part time role (20 hours per week).

To be successful in your application, you will be able to demonstrate :

  • Event organisation skills; liaising and co-ordinating arrangements with all concerned parties.
  • Managing the information and organisational needs of senior executives, ensuring adequate preparation and arrangements are made for all upcoming meetings.
  • Intermediate to advanced experience of Microsoft Office, particularly Outlook, Word and PowerPoint.
  • Experience managing diaries that have regular conflicting appointments.
  • Experience in interacting and building relationships across a wide range of people inside and outside the organisation.
  • The ability to manage competing workloads and priorities whilst working under pressure.
  • The ability to treat information with sensitivity and confidentiality.
  • Political awareness.
  • Positive outlook and a sense of humour.
  • What’s in it for you?

  • A role with variety, challenges and great people.
  • Being part of an organisation which is committed to supporting and developing its people.
  • Applications close at 5.00 pm on 4 December 2020

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