Executive Assistant to Managing Director
Tonkin & Taylor
Newmarket, NZ
2d ago

Tonkin + Taylor is not only a place to work - it's a place where your work will make a difference. The Executive Assistant role is a full-time permanent role based in the Auckland office and includes Board and Committee administration.

This is your chance to support the execution of our strategy in what is an exciting time of change and growth for T+T!

What you can expect to be doing in the role

  • Complex diary and email management
  • Understand the MD role requirements and be able to exercise judgement, call, prioritising meetings and emails and enabling the MD to be more effective in their role
  • Co-ordinate, organise and execute requirements for various leadership, Board and Committee meetings including coordinating agenda, minutes and actions
  • Ensure that external commitments are planned and managed
  • Prepare and draft correspondence including emails, reports and documents
  • Provide event support and coordination
  • Work with other EAs to ensure continuity of support
  • Manage confidentiality and privacy of information that you have access to
  • Be able to negotiate and influence where required
  • Be innovative and creative in thinking through a range of issues and problems
  • Be able to multi-task, prioritise and react to issues that arise during the day whilst keeping calm and professional in demanding situations.
  • Board Secretary component of the role;
  • Runs the board programme
  • Works with Company Secretary, Chair and MD to set agenda
  • Attends Board Meetings and drafts minutes for review by Company Secretary
  • Collect and publish papers on Diligent / Stella
  • Manage meeting invites (including for Group Leadership Team and visitors)
  • Manage logistics including for travelling meetings.
  • Displaying resilience, comfort operating in ambiguity and high levels of initiative, drive and collaboration is a must. This role requires you to demonstrate broad thinking across multiple business disciplines to support whole of business direction and needs.

    About you

    Success in this role requires : -

  • Strong communication and organisation skills
  • High professional standards and excellent attention to detail
  • Experience in supporting Board and Committee meetings
  • Proficient in using governance software
  • Proficient with extracting data from Deltek and presenting in a useful way
  • Be a team player
  • Adaptable, resilient and confident attributes
  • Analytical / Systematic thinker with a high level of emotional intelligence
  • Sound business acumen, versatile and a quick learner
  • Integrity and initiative
  • Proactive and approachable manner.
  • Tonkin + Taylor are a specialist, employee-owned environmental and engineering consultancy. You'll have access to a wellbeing allowance, free fresh fruit, and the option to join an active social club with subsidised lunch time yoga sessions! Our Newmarket location is close to public transport and you will be spoilt for choice when it comes to choosing where to get your daily coffee / smoothie fix.

    APPLY NOW! Or for further information, go to :

    We are proud to be an Immigration New Zealand Accredited Employer and a member of Diversity Works.

    We particularly encourage speakers of Te Reo Māori or Pasifika languages to apply.

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