Project Administrator
Honeywell
Auckland, New Zealand
3d ago
source : Findojobs

Launch innovations in nearly every commercial and defense aircraft platform At Honeywell, we are driven to create teams with a mix of styles, thinking and people because we know that keeps us at the cutting edge of innovation.

Our employees collaborate to turn bright ideas into real life solutions that positively affect the world in which we live.

Using innovative technologies that make our world cleaner and more sustainable, secure, connected, energy efficient and productive, Honeywell is committed to delivering big results in everything we make and do.

We have a fantastic opportunity for a talented and motivated Project Administrator. As the Project Administrator, you will provide administrative (general and financial) and clerical support to the Project Team.

Key Areas of Responsibility Invoice Management Draft invoices for project jobs Management of credit notices Assist PM with creating bank guarantees System Management Draft prospects for project variations.

Ensure all sales prospects are generated as per the project job variation register Assist Project Manager (PM) on financial management when required (e.

g. invoices, timesheets) Raise purchase orders on behalf of project team in webPO Assist with project team in chasing lead times on equipment and delivery dates when required.

Ensure all active projects have draft invoices ready to be finalised by PM Assist PM with setting up customer survey for new projects Administration / Maintenance Filing -

Become familiar with the project job structure in SharePoint to assist with filing. File Auditing in line with the Project Document Controller Archiving of project materials both hard copy and soft copy Subcontractor management assist PM with invoice payments Leave, Expense, Time Sheets and Visa Management Assist Project Director and Management Team in leave reconciliation Management and chasing timesheets, leave forms and Visa statements are returned in a timely fashion Ensure timesheets are received on time, approved by Managers Updating Expense form and Non-

Company Vehicle expense forms on spreadsheets Responsibility for copying, filing and forwarding expenses to Accounts Payable Assist in resolving overtime and expense inquiries from employees Assist team in drafting T&E card reports Purchasing Honeywell processing / tracking Local order (schedule A / B) Management of subcontractor invoices with Senior Project Coordinator Stationary Management Including approval of stationery order Oracle Processing -

Purchasing and Sales Order Purchase order management General Support Services Customer queries Organise and attend project team meetings Team support Reporting General Typing General follow up procedures Filing To succeed in this exciting role, you should have : Relevant tertiary qualifications Credible experience in an administrative role within a similar industry Administration / Clerical experience essential This is a fixed term contract role.

The role will start in Auckland, with the successful candidate ideally later being located in the Waikato region from mid 2020 until late 2021.

Honeywell offers an inclusive, flexible and supportive culture, with merit based pay for performance, along with ongoing training and development opportunities for those that have the desire to succeed.

We work hard to make the world a better place. With the support of a global organisation and a culture of teamwork and camaraderie that is second to none, Honeywell employees can navigate their way around the world and progress from career to career within the same dynamic company.

Our employees are encouraged to be visionaries and they achieve great things to build a team of results-oriented individuals, then empower them to make the world a better place.

Where will your visions lead you? Honeywell is an equal opportunity employer that supports a diverse workforce. Additional Information Category : Business Management Location : Level One & Two, 9 Wilkins Street, Freeman's Bay, Auckland 1011 NZL Nonexempt

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