Functions Coordinator
Wellington - Wairarapa, Wellington, NZ
3d ago

FUNCTIONS COORDINATORTe Papa is at the forefront of conferencing in New Zealand and Australia. We are the ultimate venue within the local marketplace and we have proven success with the Te Papa Venues brand.

We are looking for a motivated, detail-oriented and experienced events person to join our close-knit team. You will have a proven track record in relationship building and a good knowledge in logistics planning, who can help drive the business in this highly competitive market.

Te Papa Venues runs multiple functions and events daily so we need someone that can handle the pressure of a busy, always constant and on the go role.

Reporting through to the Venues Coordination Manager, the Functions Coordinator is responsible for :

  • organising all function and event aspects from planning and overseeing delivery to following up and handling feedback from clients
  • representing all expertise across the wider Te Papa team to lead and deliver all functions and events exceptionally
  • building and maintaining positive relationships with all internal and external stakeholders as well as with existing and potential clients
  • completing day to day administration jobs included at the planning and delivery of functions and events.This is a full-time permanent position which requires a lot of flexibility in managing the standard working hours.
  • You'll need to be available to work also on weekends, start earlier and work into the evening to meet the event requirements and expectations of clients.

    Ideally you have a passion for creating WOW factor functions and events and have highly effective planning and organisational skills to juggle the various demands on your time.

    You'll be comfortable using Microsoft Software and experience in using EVMS or Ungerboeck Software and CAD Planner is a bonus.

    The appointing salary for this role will be $50,814 - $60,341 with further room for progression through the band.Applicants must have the ability to obtain and maintain the legal right to work in New Zealand.

    Prior to Te Papa confirming any offer of employment, pre-employment checks will be undertaken including, as a minimum, criminal history and reference checking.

    Applications close 18 October 2021

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