Business Risk and Procurement Manager
Central Otago District Council
Otago, NZ
3d ago
source : Jobnos

POSITION : Business Risk and Procurement Manager

REPORTS TO : Executive Manager - Corporate Services

PRIMARY OBJECTIVE

To ensure the Council’s risk management and procurement strategies are in place and

the associated systems, processes and administrative functions are operating effectively

whilst in-line with relevant internal and external policies, regulations and legal frameworks.

  • Manage and / or support strategic risk and procurement management initiatives and
  • corporate efficiency projects.

  • Review associated systems, and administrative functions to ensure they are in place
  • and operating effectively to support the risk and procurement initiatives

  • Ensure Council has the policies required to undertake functions in an effective
  • manner, and that these are reviewed and undated regularly.

    KEY ACCOUNTABILITIES

    1. Responsible to the Executive Manager Corporate Services for the ongoing

    development and review of Council’s Risk Management strategy and register.

    2. Report to Executive Manager Corporate Services and the Audit and Risk Committee

    in accordance with the Risk Management Policy.

    3. Co-ordinate the internal audit programme and facilitate internal reviews.

    4. Manage action items and key deliverables in relation to internal audits and Audit and

    Risk Committee.

    5. Develop, maintain and enhance Council’s procurement policy and purchasing

    guidelines. Responsible for the end-to-end process of the procurement strategy,

    including implementation of the strategy and monitor compliance of the procurement

    policies.

    6. Provide training and support to staff on the procurement procedures.

    7. Administer Councils policies and claims, including the review of insurance policies to

    ensure adequate insurance cover is in place as per appropriate schedules.

    8. Managing Corporate Services vehicle fleet, including fleet purchasing, selling, and

    maintenance and reporting from ERoads and U Book it.

    9. Assess and evaluate existing asset management practices to identify opportunities

    for improvement.

    10. Monitor and evaluate Contracts for Services and maintain Council’s contract register.

    11. Maintain Council’s policy register and monitor compliance of the policies including

    policy reviews

    12. Conduct regular quality reviews and provide recommendations and advice on

    opportunities for improvement in relation to corporate asset management and

    organisational efficiency.

    13. Support Corporate Services in managing the implementation of processes and

    supporting systems aligned to core functionality.

    14. Undertaking such other duties as may be directed from time-to-time by the Executive

    Manager - Corporate Services.

    PERFORMANCE OBJECTIVES

    1. An up-to-date risk strategy is in place and regularly reviewed to ensure it remains fit

    for purpose.

    2. Any change to council’s risk profile is reported to the Executive Team and Audit and

    Risk Committee, including the effectiveness of stated mitigations.

    3. To ensure the agreed internal audit programme is completed as agreed, and any

    variances notified to the Executive Team as soon as practical.

    4. An end-to-end procurement strategy is implemented, monitored and any breaches

    reported to the Executive Team. Staff are trained in the procurement policy and are

    fully aware of the procurement process.

    5. A full contract register is in place and monitored so key personnel are advised when

    renewable contracts expire.

    6. Council is well supported to manage its vehicle fleet, and associated programmes

    ERoads and U Book It).

    7. Insurances are renewed annually and include adequate coverage. All insurance

    claims are managed in a timely manner.

    8. The policy register is up-to-date, and any required updates notified to the relevant

    staff member / group.

    9. Support to the Corporate Services team to ensure their processes and systems for

    reporting are working well. Any delegated controls are completed within agreed

    DELEGATIONS

    Makes decisions within the authority delegated by the Executive Manager - Corporate

    External Internal

    Audit New Zealand Chief Executive Officer

    Other external / internal Auditors Executive Manager - Corporate Services

    Insurance Broker / Provider Executive Team

    Other Local Authorities Audit and Risk Committee

    Council and Community Boards All Staff

    ERoads U Book It

    MBIE of Government Purchasing Team

    Vehicle Dealers

    Suppliers of Goods & Services to Council

    Rate Payers

    PERSONAL QUALITIES AND QUALIFICATIONS

    Experience / Knowledge

  • Experience in Risk Management and / Procurement Management (preferred)
  • Tertiary qualification preferred (e.g. Business or Systems Analysts, Finance,
  • Accounting)

  • Asset and contract management (preferred)
  • Experience in writing technical reports, policy and procedures Project Management
  • Experience in Systems or Business Analysis
  • Knowledge of the Local Government Act 2002, advantageous
  • At least 5 years’ relevant experience
  • Specific Skills

  • Spread sheeting at an advanced level
  • Financial literacy a must
  • Proven creativity in problem solving / system development
  • Knowledge and experience in business planning and project management
  • Knowledge and experience in business continuance systems and quality systems
  • Political awareness in a council environment
  • Personal Qualities

  • Excellent interpersonal and team working skills
  • A team player
  • Ability to build teams
  • Ability to lead change
  • Conscientious
  • Excellent written and oral communication
  • Good time management and ability to handle multiple and conflicting priorities at once.
  • Knowledge and experience in business continuance systems
  • Ability to manage and minimise stress
  • Proven initiative
  • Ability to adapt to changing environment and maintain flexibility in work practices and
  • schedules

  • Tact and diplomacy
  • Ability to promote the desired image of the Central Otago District Council through good
  • public relations

    Key Competencies for Performance Development

    Customer Focus : Commitment to meeting the needs of

    anyone they work for and with, including

    colleagues

    Job Knowledge : Have the knowledge and skills to perform

    the requirements of the position

    Communication : Use written and verbal language and style

    appropriate to the audience and context

    Teamwork : Work constructively with people as a team

    member to achieve a common goal

    Dependability and Commitment : Reliable and dedicated to achieving results

    Continuous Improvement : Adjusts to change and different

    perspectives, thinks proactively, pursues

    opportunities and take appropriate action

    Organising for Results : Ensures work is completed effectively and

    within agreed deadlines

    Leadership : Creates a clear direction, inspires a shared

    commitment and leads by example

    Developing and Managing Builds an environment that is focused on

    Performance enhancing the skills and performance of

    individuals and teams

    CORPORATE VALUES PROPOSITION

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