Administration Assistant
New Zealand Army
Wellington central, Wellington , NZ
4d ago

Mō te tūnga About the role

You will be providing administration support to the Chief of Staff, Operations Manager and wider Directorate of Engineering and Technical Airworthiness (DETA) team as part of the New Zealand Defence Force (NZDF).

Duties for this role include :

  • Supporting monthly board meetings, including taking and distributing minutes;
  • Managing office administration needs, including booking travel, accommodation and meeting rooms;
  • Assisting the Operations Manager with event planning and coordination;
  • Performing financial tasks, including minor cost centre approvals in SAP;
  • Liaising with internal and external stakeholders, as well as wider team on bases; and
  • Performing other administration support as required.
  • Please Note : The formal title for this role within NZDF is Executive Support Coordinator.

    Ngā pūkenga me ngā wheako Skills and Experience

    You will need a can-do attitude, be approachable and happy to go the extra mile to ensure that all tasks are completed to a high standard, while also being adaptable in your approach when dealing with ambiguity.

    Exceptional communication skills and the ability to build and maintain strong working relationships at all levels of the organisation will be key for success within this role.

    This role has the opportunity to improve current processes, so initiative and forward thinking would be an advantage.

    Ideally you will have :

  • Experience in administration positions providing support to senior stakeholders;
  • Ability to prioritise workflow and stay organised;
  • An understanding of NZDF systems and environment;
  • Experience with document management systems and filing; and
  • Good technical ability, including a high proficiency in MS Office Suite.
  • Mō mātou About Us

    The purpose of the Office of the Chief Engineer (OCE) is to be an enabler for the NZDF delivery of effective military air capabilities through the development of a suitably qualified and experienced technical workforce.

    The OCE supports the implementation of the Chief Engineer’s orders and instructions, through monitoring of quality systems and continued improvement of technical / aeronautical policies and training, processes, regulations, standards and specifications.

    The OCE is responsible for specialist project work and the management of engineering officer training, postings / appointments.

    Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand.

    As a modern, professional military, it is our goal to maintain well trained, equipped and disciplined armed forces that can react to crisis at short notice.

    Nōu te rourou What's in it for you

    NZDF is an inclusive organisation that is open to flexible working arrangements and welcomes applications from people regardless of gender, ethnicity, disability, sexual orientation, age, beliefs / opinions, or family circumstances.

    In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with :

  • Full time ongoing work;
  • Fully funded life cover up to $300,000;
  • Access to holiday accommodation across NZ;
  • Discounts Handbook for selected retail, entertainment and service providers;
  • 5 weeks annual leave per year;
  • Flexible working environment and positive culture.
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