Take ownership, accountability, and responsibility of this busy and varied role supporting the Major and Business Events team.
Great company culture; be part of a collaborative and supportive team
Full time permanent role based in the heart of Auckland CBD
He angitūtanga : The opportunity
Auckland Unlimited (AUL) is a newly created council-controlled organisation (CCO) established with an important mandate to drive investment, supporting Tāmaki Makaurau Auckland businesses to innovate and thrive, enhancing Auckland as a culturally vibrant city, telling the Tāmaki Makaurau story, and importantly providing experiences and opportunities for all.
We are looking for a Business Services Lead to join the Major and Business Events team and assist in providing excellence in senior administration and business planning, operational oversight and leadership as needed for critical business services and / or projects.
This is a fantastic opportunity for a highly motivated and proactive Business Services Lead, with proven experience in a similarly challenging role, to join a dynamic area of the business. This includes :
Provide executive support for Head of Major and Business Events including schedule and inbox management.
Undertake full range of administrative and organisational tasks including team organisation, organising meetings, minute taking and reporting, and assisting with preparation of presentations and reports.
Coordination of core reporting and business planning processes across the team, and in conjunction with organisational requirements and timeframes.
Management of monthly Group meetings including development of relevant meeting content, invited external contributors and updates on key projects from team members.
Contribute to team culture and develop processes and activities to enhance culture across the Group.
Workloads managed ensuring that deadlines are met and to a professional standard
Participate and coordinate projects or initiatives to improve operational processes and business systems
Train and coach team members to ensure skills and experience reflect the highest levels of service to all internal and external stakeholders
Encourage an environment where open communication is encouraged and teamwork is a key to success
Ensure team members are prepared and equipped with appropriate skills and tools as business demands change
Project management supporting the leadership team with relevant recruitment and onboarding processes.
Ensure that onboarding processes relevant and understood by hiring managers
Work with business partners (ICT, Finance and People) to understand end to end process and ensure that systems in place.
Support business managers to embed workforce management principles
Proactively manage constructive and positive relationships across Auckland Unlimited and Auckland Council with business partners and Corporate support functions
Utilise effective conflict resolution and relationship management skills, able to negotiate without compromising key objectives, keeps outcomes in mind
He kōrero mōu : About you
You will have strong time management and work prioritisation skills, with the ability to anticipate potential issues and make sound judgement calls.
Previous experience supporting a senior executive and / or management team.
Understanding of business planning processes and strong project management experience.
Able to demonstrate implementing continuous improvement principles in a work team or leading a process or system change
Proven experience in managing multi-faceted, complex and multi-stakeholder projects
Effective analytical skills able to identify and define problems, provide resolution and make decisions through the exercise of sound and appropriate judgement
Excellent organisational skills, with the ability to complete work accurately and comprehensively, with attention to detail
Demonstrated ability to effectively manage conflicting demands, whilst working under pressure and with time constraints
Must be resilient and have the ability to work in a high-pressure, ever-changing environment
Excellent interpersonal skills and the ability to establish and maintain professional relationships
Welcomes and values diversity, contributes to an inclusive working environment where differences are acknowledged and respected.
Ngā āhuatanga kei a mātou : What we offer
So what’s in it for you? Well, you will be working for an exciting new organisation, Auckland Unlimited, that embraces diversity and has a culture that will be built on trust and valuing individual contributions.
We offer a competitive salary; flexible working and you get to work with a team of dedicated and respected experts who share a passion for making a difference.
You also get to contribute to Auckland’s growth and development by ensuring the right outcomes are achieved for our customers and our environment.
You must be politically astute and have a genuine commitment to te ao Māori and a Te Tiriti partnership approach. If you have a genuine desire to be part of the journey in creating a wonderful experience and positive outcome for Auckland, then please apply now by submitted your CV and cover letter expressing your interest!
Please click on this link to access the Position Description. All applications must be made online. If you require assistance or support through the application process, please contact us at recruitment aucklandunlimited.com.
Due to current international travel restrictions and border closures, we can only consider candidates who hold either New Zealand Permanent Residency or Citizenship / Australian Citizenship.
Applications close 25 October 2021.
Auckland Unlimited, a CCO of Auckland Council, is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion.
If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.