Our client in Wellington is looking for a Debtors Controller to start immediately. The main function of this position involves processing all transactions according to procedures laid down on existing computer systems.
Requirements : 5 Years’ Experience Matric with Mathematics as a subject Strong Numerical Skills Willing to work over time Able to work under pressure responsibilities : Preparation Check delivery notes, prices, mass, customers and quotes to ensure accuracy / correctness.
Enter order numbers on system as received from customers. Set up spreadsheets with freight details of clients who need global invoices.
Requesting orders if they have not yet been received. Follow up daily via email and telephone. Make sure the delivery notes received belongs to the load number written down.
Billing Complete and print invoices on computer as delivery notes are received (via PaperTrail or from Depots). Send customers invoices directly from computer system once invoice is completed.
Once a computer system invoice is completed, delivery notes must be completed on PaperTrail. Month End Make sure all delivery notes are invoiced.
Compilation of month-end reports as required by management. General Change computer system date in the morning after the necessary reports are drawn and before invoicing for the current day begins.
Make a daily printout of the previous day's invoices and submit to postal clerks. Export previous day’s invoices to excel and forward it to relevant staff on a daily basis.
Print out the sales ledgers last page on a daily basis. Make a daily summary of the amount of un-invoiced loads that are on the system.
Handle all enquiries received via email or telephone. Follow-up of outstanding orders. Send a summary of outstanding orders every Monday to The Managing Director.
Responsible for sending duplicate copies to clients. Make sure that clients who work on external portals loads are finalized after billing.