Senior Business Administrator - Portfolio Leader, Cities, Planning & Design, Flexible Location
Auckland, New Zealand
5d ago

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.

We strive to create an inclusive environment and give everyone a voice. Diversity drives innovation in our projects and offers empathy to the communities we serve.

We welcome and encourage applications from people living with disability and provide workplace adjustments.

At Arup, you’ll do more than work you’ll shape a better world.

About this role

The Senior Business Administrator to the Portfolio Leader provides administrative support pivotal to the success of the Portfolio Leader and the Regional Business Leaders and Regional Services Leaders within the relevant strategic portfolio.

This support will be delivered in the form of researching, report creation, drafting of key communications, project and commercial support, liaising with key internal stakeholders on behalf of the Portfolio Leader and other administrative needs.

What will I do?

  • You will deliver high-quality administrative support to the Portfolio leader and their team, this role will be expected to work under minimal supervision
  • As required administrative assistance to Portfolio Lead including Diary, scheduling, expenses, timesheets, approvals, delegate travel review and approvals
  • Develops key relationships with relevant global portfolio networks to understand agendas and priorities to inform Australasian activities
  • Ensure smooth operations between teams and leaders, highlighting opportunities to improve processes and increase efficiencies and taking ownership to see through the implementation of agreed changes and solutions.
  • Administration support as required to support regional strategic pursuits connected to Portfolios and portfolio businesses / services
  • What will I bring?

  • 5 10 years experience as a business administrator and proven experience working with senior leaders
  • The role requires a broad skill base, and strong technical capability, problem solving ability, initiative, flexibility and professionalism
  • Strong computer literacy and the ability to pick up new systems and processes quickly
  • Highly organised and self-motivated
  • Ability to build strong relationships with internal and external stakeholders
  • Our firm

    Arup is an independent firm of designers, planners, engineers, architects, consultants, and technical specialists, working across every aspect of the built environment.

    Founded by Sir Ove Arup, a gifted engineer-philosopher with an original and restless mind, our firm has always had a keen sense of purpose.

    We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

    Are you ready to shape a better world?

    Our open roles are waiting for you on the Arup careers page. If you like what you see here, apply today.

    Arup does not accept unsolicited resumes from recruiters or employment agencies.


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