Personal Assistant
Careers New Zealand
New Zealand
2d ago

Pay for personal assistants varies depending on their location, experience and level of responsibility.

  • Personal assistants usually earn between $48,000 and $65,000 a year.
  • Executive assistants who work with senior executives in large organisations usually earn $50,000 to $90,000.
  • Sources : Hays Recruitment, 'The 2015 Hays Salary Guide', 2015.

    This information is a guide only. )

    What you will do

    Personal assistants may do some or all of the following :

  • keep managers' diaries including making their appointments and travel arrangements
  • take messages, answer queries and screen telephone calls and visitors
  • arrange meetings, conference calls, hui and conferences
  • take minutes and dictation
  • research, prepare and format emails, letters, reports, and other documents
  • prepare monthly reports, budgets, financial data and presentations
  • manage projects and / or junior staff.
  • Skills and knowledge

    Personal assistants need to have :

  • knowledge of their organisations and what other staff do
  • good writing skills, including report writing skills
  • knowledge of financial reporting and budgeting
  • the ability to keep up to date with changes in office technology
  • research skills
  • staff and project management skills.
  • Personal assistants :

  • usually work regular office hours, but may sometimes work longer hours, or evenings and weekends, or work part time
  • work in offices
  • may work in stressful conditions if they support managers who are in high-pressure jobs
  • may occasionally travel locally, or overseas, to attend meetings or conferences.
  • Entry requirements

    There are no specific requirements for becoming a personal assistant.

    However, many workplaces provide training for personal assistants on topics such as staff management, working with financial data, or software packages.

    Personal assistants may also :

  • attend relevant courses at polytechnics or business management companies
  • become members of the Association of Administrative Professionals NZ Inc (AAPNZ), which offers professional development opportunities.
  • Secondary education

    There are no specific secondary requirements. However, the following subjects may be useful :

  • computing
  • business studies.
  • Personal requirements

    Personal assistants need to be :

  • accurate
  • diplomatic and discreet, with good judgement
  • able to show initiative and work well under pressure
  • able to relate to people from a range of cultures and at all levels of management
  • good at planning, organisation and time management
  • skilled in decision-making and problem-solving.
  • Useful experience

    Useful experience for personal assistants includes :

  • word processing and data-entry work
  • reception work
  • customer service work
  • administration work.
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