Business Administrator
Beca
Auckland, NZ
1d ago

About Beca

Be involved. Be heard. Belong.

Beca is one of the largest employee-owned professional services consultancies in the Asia-Pacific region. Our team of 3300-plus is diverse enough to bring a wide range of perspectives and expertise to every client and challenge, creating resourceful, smart solutions from our collective experience and insights.

Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations and our purpose to make everyday better.

With our four values partnership, tenacity, enjoyment and care sitting at the heart of everything we do, reflecting the way we work every day with each other and our clients.

  • At Beca we make everyday better for our clients, our people and our community and your involvement makes it possible. Our size and agility mean you’re not just on the fringes;
  • you’re making a visible difference, partnering to develop and deliver solutions from the ground up.

    Join our growing Defence & National Security

    Our Australian Defence & National Security (D&NS) is a growing business which consists of a dedicated team of 60+ professionals whose aim is to become the most respected and sought-after professional services firm across the Defence and National Security sector that we operate in.

    Our team of specialists understand Defence complexity and challenges facing the industry. We can aggregate technical advisory, engineering, business process engineering and project management services to produce easily implementable outcomes.

    Our blend of expertise supports us to deliver on time, on specification and on budget.

    The Opportunity

    We are seeking a proactive individual with a demonstrated track record of business administration capabilities. This role can be based in either our Sydney or Canberra office - you will maintain the efficient operation of the Defence & National Security business by providing key business administration support to team members located across our offices in Canberra, Sydney, Melbourne and Brisbane.

    You will be an integral member of our growing team and be the go-to’ person for a range of operational support tasks. You will possess an element of commercial business nous and understand the importance of meeting deadlines and providing quality outputs and service.

    To be successful in the role, you’ll need to be highly organised, a clear and confident communicator and display a commitment to providing professional and quality support to our team.

  • To be a part of this driven, supportive and collaborative team, you will be required to :
  • Provide a variety of administration support activities for the D&NS team and General Manager, D&NS with a primary focus on weekly and monthly reporting, meeting coordination, documentation preparation, gathering & collating information while driving others in the team for completion of monthly reports
  • Provide operational support to management, including assistance with preparation of proposals, management and quality reports
  • Coordinate section staff inductions, timesheets, invoice coordination, training and quality compliance
  • Assist with project and opportunity tracking and resource planning activities
  • Assist with general day-to-day duties to support the running of our Brindabella Park office
  • Be part of a national Business Administration team and provide back up support to those team members in other locations as required.
  • Historically, the Business Administrator opportunity has been a stepping-stone for individuals to grow their career at Beca, moving into project delivery, corporate support, business development or other roles that aligned with individual interests and skill sets.

    Professional development including study support, in-house training and mentoring are readily available to assist in growing your career.

    What we’ll like about you

    To be part of this dynamic and high performing team, we’re looking for someone with drive, energy, excellent interpersonal skills and enthusiasm.

    Previous experience of working in a team environment is a must have for this role, along with the ability to manage multiple tasks.

    Advanced skills in all MS Office applications accompanied with high level organisation and time management skills are essential to be considered for this position.

    Excellent communication skills, and the ability to understand / learn administrative support requirements within a technical environment is also very desirable.

    Innovation and integrity are embedded into our unique culture and are evident in everything we do; from the people we engage to the projects that we deliver.

    We are passionate about what we do and strive for technical and project excellence. If you enjoy working for an organisation that is values driven and cares for its people and clients, then look no further than Beca.

    Furthermore, due to the nature and sensitivity of the projects and our client, it is desirable that you hold (or possess the ability to obtain) a current Australian Government Security Clearance at Baseline level or higher, for which you will require Australian Citizenship.

    Ready to Be involved. Be heard. Belong? /

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