Administration Officer Queen Mary Maternity
Southern Health
Otago
3d ago

Administration Officer

Queen Mary Maternity Dunedin

  • Permanent, part time position (20 hours per week)
  • About the Department

    We consider ourselves to be very fortunate here at the Queen Mary Maternity Unit, not only do we get to care for fabulous women and families from all across our diverse region, we also get to work alongside a kind, compassionate and dedicated team of midwives and doctors providing a safe and positive birthing experience.

    Our birth date is around 1,800 babies per year at Queen Mary and our team works closely with the midwifery and medical school to give the kind of care our patients deserve.

    About the Role

    This is a busy administrative and reception role where you will need to be able to effectively multi-task whilst keeping a smile on your face and a spring in your step!

    As Administration Officer, your role will include (but is not limited to) :

  • Providing high quality administrative support to the maternity service
  • Setting up and maintaining effective electronic and paper filing systems and procedures
  • Continuous improvements to processes and procedures to enhance the administration service provided
  • Establishing and maintaining positive working relationships across the team
  • Providing excellent customer service
  • About You

    You will be joining a dedicated, supportive, and friendly team of health professionals, providing invaluable support to families when they need it most.

    If you think you bring the skills, we are looking for and have what it takes to thrive in a busy hospital environment we would love to hear from you.

    Ideally you will bring the following skills and experience :

  • Previous experience in a busy administration role
  • Competent and confident using the Microsoft Office suite, particularly Word, Excel and Outlook
  • Excellent word processing and data entry skills with a strong eye for detail
  • Flexible approach with the ability to successfully prioritise your workload
  • Respectful nature handling confidential, often sensitive information in a professional manner
  • Excellent communication with a natural flair for fostering positive relationships
  • Due to the 24 / 7 nature of our service, our administration staff work standard office hours across a 7-day (Monday Sunday) roster.

    The reception desk is open from Monday to Friday, 8 : 00am - 10 : 30pm and Saturday and Sunday 9 : 00am - 2 : 30pm, so the ability to work evening and weekend shifts is essential for this role.

    The salary for this position is $48,220 to $51,240 per annum (pro rata for part time) in accordance with the PSA South lsland Administrative Employees Collective Employment Agreement and will be based on relevant experience and qualifications This is inclusive of the PSA Clerical and Administrative Staff Pay Equity Interim Adjustment, made by Southern DHB on 16 April 2021.

    About the Southern DHB

    The Southern DHB has the largest regional coverage of all the New Zealand health boards, providing services to 350,000 people in diverse communities across a huge geographical area.

    We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. Our customers patients, staff and communities - are at the forefront of everything we do.

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