Administrator Client Services (Wellington)
University of Otago
Wellington City, NZ
5d ago
source : Jobnos

Wellington City, Wellington


Administrator Client Services (Wellington)




Are you an exceptional administrator who wants to play a vital part in the education of New Zealand’s future health professionals?

If so, this is the job for you!

Who we are

We are proud to be a part of New Zealand’s oldest and most established medical school who has been providing New Zealand with a highly-

qualified health professional workforce since 1875.

At our vibrant University of Otago capital city campus, we offer undergraduate and postgraduate medicine teaching, New Zealand’s only radiation therapy teaching programme, and undertake a wide variety of world leading health-based research.

Why work for us?

Working for the University of Otago comes with an array of benefits including flexible working hours, five weeks annual leave, potential for increased employer superannuation entitlements and various discounts and self-development opportunities.

The role

  • The Division of Shared Services is made up of a team of highly skilled professional staff responsible for delivering an unparalleled student and staff experience;
  • this is achieved through the delivery of high quality and effective administration support to all of the university’s internal and external customers.

    In this part-time role, you will provide proactive administrative support to our Education Unit, and will become a trusted point of contact for a range of students, staff and visitors.

    Along with excellent administration skills, strong customer service focus is critical to success in this role.

    Accountabilities include :

  • Working with academic staff to develop, prepare and run a large skills based examination with mission critical precision.
  • Flexibly providing teaching administrative support across the programme such as timetabling, consulting with teaching staff, document drafting, correspondence and document management and records management.
  • Using University systems to update databases, extract data, provide reports, transcripts and other relevant data.
  • General administrative support for academic staff members such as diary management, meeting support and organising travel arrangements.
  • Having the flexibility to provide front of house reception support on occasion when required.
  • Your skills and experience

  • Proven experience in a busy administration role where high levels of customer service delivery are expected.
  • A passion for delivering exceptional service to customers, with attention to detail.
  • Proficiency in the Microsoft suite of programmes.
  • Further details

    This is a part-time (0.5 FTE, 18.75 hours per week) fixed term position for one year.

    If you have outstanding organisation and administration skills and want to be part of a team that provides the essential administration support to our undergraduate medical degree programmes then please apply now.


    To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 1901403 will close on Sunday, 14 July 2019.

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