Senior Personal Assistant
Kiwi Rail
Auckland, NZ
3d ago

Your Role :

In your new role as Senior Personal Assistant, you will be directly reporting to the Executive General Manager - Construction Delivery and will be responsible for providing administrative assistance to him, dealing with high level, urgent and confidential issues.

You will be operating at a senior level, so you must be confident in communicating with people of all levels within the organisation, industry, and wider community.

Key responsibilities include :

  • Providing a professional frontline for general enquiries to the EGM CD and his office
  • Supporting effective working relationships with key stakeholders, both internal and external, and liaising regularly with them on behalf of the EGM CD
  • Diary management and meeting coordination, coordinating conflicting schedules, prioritising demands on his time, organising and attending team meetings, co-ordinating agendas and minute actions
  • Arranging travel for the EGM and his direct reports
  • Co-ordinating team events and conferences
  • Expense reconciliations and processing
  • Producing reports and presentations as directed
  • Working with the Communications team and assisting with communications as required
  • Additional administrative and general office duties involving document creation, file and record maintenance as required
  • Managing correspondence effectively
  • All other tasks as required
  • Your Skills :

    To be successful in the role, you will have extensive administrative experience within a large corporate environment, where you have previously supported someone at a senior management level.

    You will have a proven record in establishing and maintaining constructive and effective relationships with internal staff and relevant industry stakeholders.

    You will ideally have experience in developing new processes and improving existing processes, as well as a proven ability to plan, co-ordinate and follow through on projects and deadlines.

    Additionally, you will be an intermediate to advanced user of all Microsoft Office products, including Visio and other project management tools, with a friendly can-do attitude.

    An interest in the transport sector and some experience in project management would be advantageous.

    Your Benefits :

  • Competitive remuneration
  • 5 weeks annual leave
  • Access to substantially discounted travel, holiday homes & health insurance
  • This is a career-defining role within a company invested in the future that is making Stronger Connections for a Better New Zealand.

    If this sounds like you, apply now and start your journey with KiwiRail today.

    We regret that due to border closures, we are unable to accept applications from international candidates at this time.

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