Office Manager
The Kraft Heinz Company
Newmarket - Auckland
3d ago

About the role :

The position of Office Manager is responsible for providing support to the executive team as well as ensuring the smooth running of the office environment.

This role is responsible for, but not limited to, the following accountabilities. Accountabilities may change at any time, subject to business needs.

Executive support

  • Organising schedules, appointments and bookings
  • Act as the point of contact between the executives and internal or external colleagues
  • Making travel arrangements and detailed travel itineraries
  • Preparation of agendas, presentations and documentation for meetings in accordance with Executive Team’s requirements
  • Maintaining confidentiality
  • Manage office operations and administration team

  • Ensure the office is maintained to a very high standard by embedding the 5S culture
  • Point of contact for maintenance, mailing, shipping, supplies, equipment, and bills
  • Provide general support to visitors
  • Manage changes to the office layout relating to newcomers and existing employees and logistics, such as but not limited to security passes, car park spaces, and lockers
  • Maintain the current filing and database system and looking for ways to improve current systems
  • Monitor and maintain office supply and kitchen supply inventory
  • Provide general administration support
  • About you :

  • Degree in relevant field
  • Proficient in MS Office
  • Strong organisational and planning skills
  • Excellent written and verbal communication skills
  • Professional discretion
  • Proactive approach to problem-solving with strong decision-making skills
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Eligibility to work in New Zealand
  • Benefits program :

    We empower our people to own their work- and it’s true our employees are our competitive advantage so we take care of our Kraft Heinz family with our Live Well’ benefits program :

  • Hybrid Working- flexibility around when and where you work
  • Free Food - our kitchen is fully stocked with our products for you to enjoy!
  • Gatherings - monthly drinks & nibbles- End of Year Celebration
  • Wellbeing - annual health checks & flu shots- onsite wellbeing sessions & webinars
  • Volunteering volunteer days with Foodbank- meal packing events for our Global partner Rise Against Hunger
  • Keeping Fit join our Run Club and sign up for discounted gym memberships & classes
  • Purchase Leave purchase additional annual leave at the beginning of each calendar year
  • Parental Leave - 12 weeks paid parental leave for primary caregivers
  • The Kraft Heinz Company Australia & New Zealand is an equal opportunity employer committed to providing a working environment that embraces- promotes and values diversity and inclusion.

    Research shows that candidates from underrepresented backgrounds hesitate to apply for roles if they feel they don’t meet 100% of the criteria.

    So, if this opportunity excites you and you think you have skills and experience that can add value (even if not specified), please don’t hesitate to apply!

    Newmarket - Auckland

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