Te Kaiurungi About the Role
In this role, you'll support the General Manager (GM) - Technology by managing information flows, management and time demands of appointments, travel requests, conferences and to undertake general administrative functions and projects.
This role will also provide support to the wider Operations and Improvement team, including large event management, processing Purchase Orders, Invoicing, and Onboarding our new staff.
Your key responsibilities will include but not be limited to :
Provide personal assistance to the GM - Technology
Proactively manage the GM - Technology's diary for internal and external meetings
Monitor incoming emails daily and respond accordingly, particularly if the GM - Technology is out of the office on business / leave
Help drive the productivity and effectiveness of the GM - Technology
Support the wider Technology Leadership team, and assist with People administration tasks
Establish effective working relationships with other departments PA's, support teams and working relationships with other Technology Leadership teams
Support in the creation and distribution of communications from the GM - Technology
Complete tasks as required within the Operations and Improvement team
Ō Pūkenga About You
Have previous Personal / Executive assistant / secretarial experience in a senior position, will be a systematic and detailed individual, able to work under pressure, switch easily from one task to another, and at times manage multiple tasks and competing priorities
Be highly confident and competent in both verbal and written skills and will take pride in their personal presentation and standards
Typically take a systematic approach to solving problems, taking a proactive approach to implementing systems and practices to cope with routine events and requirements
Show initiative and willingness to participate in the wider team context and proactively look for opportunities to add value.
Your engaging personality and sense of humour coupled with your ability to remain calm, self-motivated and anticipate needs will ensure your success in this role.
If you are a switched-on and confident Personal Assistant who thrives in a fast-paced environment, then we want to hear from you!