ACCOUNTS ASSISTANT - REPORTING
SGS SA
Penrose, Auckland, New Zealand
12d ago

JOB DESCRIPTION

ACCOUNTS ASSISTANT REPORTING

REPORTING LINE

Finance Manager - Reporting

PRIMARY RESPONSIBILITES

  • Provide commercial business information to drive finance’s goals and mission
  • Working with departments and team across the business to ensure quality information is received from forms submitted by the businesses, process improvement actions are encouraged,
  • Promote a learning environment and a culture of up-skilling in the branches of control practices accounting and computer system use;
  • Provide understanding on all matters to do with information technology uses
  • SPECIFIC RESPONSIBILITES

  • Assist the Manager- Revenue / Reporting with the analysis of reported revenue and working capital in Business invoice execution systems, Oracle and IVEy systems
  • Produce KPI monitoring systems and Data Analytics over key business metrics
  • Create and post on a timely basis journals for Bank, payroll, Accounts Payable close and accruals, doubtful debts routinely throughout the month;
  • eg large account journals telecoms, lease cars, credit cards

  • Create and post journals required for the Reporting team associated to monthend;
  • Maintain systems associated with the Sustainability Reporting from Oracle system and support entry into Solaris systems
  • Some support entry within Hyperion systems including for Budgets, IFRS, and Net Operating Assets (NOA) and cashflow
  • Participate in expenditure reviews, revenue to labour, revenue audits and checks
  • Act as the Oracle super user for General Ledger
  • Work with Business Services and branch operations on commercial analysis
  • Act as backup to Purchase Order creation, Supplier invoice entry; order management reporting on the businesses
  • Ensure all required ledger journals are posted to facilitate the accurate reporting of expenses each month
  • Performance Measures :

  • Accurate and sensible data analysis provided on a timely basis
  • Correct and timely performance and clearance of reconciliations per policy procedures
  • Journals are entered accurately and promptly into the accounting system within 3 working days
  • Proficiency in giving training to other SGS staff in technical or finance issues
  • Payment runs are running to roster-ed schedule and not delayed by more than one day
  • Reconciliations are performed adequately and to standard. Actions are taken promptly to resolve reconciling items
  • Initiate three projects per year that aid the understanding of monthend responsibilities or proper control activities in any of the businesses
  • Participate in at least two training sessions to businesses each year
  • Working paper are kept that adequately describe procedures and findings
  • Strong consistent verbal dialogue with processing teams, business admin staff
  • PROFILE

  • A Finance or Accounting qualification or part qualification
  • A proven record of finance duties of at least three years yet capable of going beyond routine to contribute to financial and management reporting
  • Balance sheet reconciliations experience and ledger posting is ideal
  • Intermediate level Ms Excel; Demonstrated experience working with Excel formulas and functions
  • KPI reporting and follow up analysis
  • Experience in Query Language, Power BI or MS Dynamics data use
  • Strong written and verbal communication skills including MS PowerPoint
  • REQUIRED SKILLS

  • Strong level of verbal and written English including business report writing, with grammatical and sentence structure competencies
  • Problem Solver and seeks out the causes for issues
  • Capable of self-checking work and has a low tolerance for errors and inaccuracy
  • Basic accounting and information technology, MS software knowledge
  • Exposure to the SQL, query in MS excel and will need to be demonstrated and will give the candidate an distinct advantage
  • Good base PC skills including spreadsheet experience, MS Outlook and bank and text-file interfaces
  • Demonstrated experience in customer service and verbally communicating a customer service mentality to processing and tasks
  • Ability to work under deadlines pressure and openness to self-development of areas as requested by managers
  • OPERATIONAL INTEGRITY / HEALTH & SAFETY

  • Overall responsibility for the implementation of the HSE Management System and sustainable development activities within operational processes, by ensuring funding is made available for all mandated functional programs
  • Participates in the management review process of the HSE MS by familiarisation with all aspects of the Management System and making recommendations for changes, specific to area of responsibility, to continually improve the HSE process
  • Leads, by example, all SGS personnel in adherence to the HSE Management System.HSE within SGS is accomplished by a top down / bottom up approach which must be led by and supported by all upper management
  • Set HSE key objectives annually to support Global Corporate Targets and Objectives
  • Builds HSE into forward plans and budgets
  • Formally reports and presents HSE performance and corporate compliance, quarterly and annually for area of responsibility
  • Ensures all members of their Management Team implements and maintains the HSE system in their areas of responsibility
  • Provide suitable staff welfare facilities and ensures occupational health issues affecting staff are appropriately managed
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